Executive Assistant大中华区总裁业务助理

Summary

The Executive Assistant to Regional President is a business-facing role, who supports the President in strategic analysis, business coordination, executive communication, stakeholder management and selected strategic projects. The role is not positioned as a traditional administrative assistant role, but as a value-added business support position to enhance leadership productivity and regional execution effectiveness.

Job Responsibilities

1. Strategic and Business Support

• Support the President in reviewing, consolidating and refining strategic perspectives for Greater China business topics.
• Prepare executive summaries based on large volumes of internal and external inputs, including business reports, market information, stakeholder feedback and strategic documents.
• Conduct business, market, industry, policy and competitor analysis to support management decision-making.
• Read, assimilate and summarize external inputs, including market trends, macroeconomic updates, regulatory changes and industry developments.
• Support the preparation, review and improvement of strategic presentations, management reports and professional slide decks for internal and external meetings.
• Support and coordinate M&A projects

2. Regional President's Office Coordination 

• Help establish and operate the President's Office as an effective working mechanism to support the President's productivity.
• Coordinate annual, quarterly, monthly and weekly business rhythms, management meetings and follow-up mechanisms.
• Maintain and follow up on key action lists, priorities, decisions and deliverables related to regional management topics.
• Prepare meeting minutes for strategic or business-critical meetings, formalize key decisions and coordinate follow-up actions.
• Support the setup and follow-up of regional company rhythms and align with relevant internal stakeholders.

3. Stakeholder Management and Cross-cultural Communication

• Support communication and coordination between the President, Greater China Management Team, Group functions and Swiss / European stakeholders.
• Act as a cultural and business bridge between Greater China and European stakeholders.
• Establish and maintain effective working relationships with executive assistants, business leaders and relevant stakeholders at Group and regional levels.
• Support preparation for senior stakeholder visits, customer visits or Group representative visits from a business and cultural integration perspective.
• Coordinate with internal and external stakeholders to ensure alignment on key business topics and follow-up actions.

4. Executive Communication and Presentation Support

• Draft, review and polish executive-level documents, presentations, meeting materials and formal communication.
• Prepare concise briefing notes before important meetings, stakeholder interactions or business reviews.
• Translate complex business information into structured, clear and actionable management insights.
• Support the President in preparing communication materials for internal management meetings, external engagements and Group-level discussions.
• Ensure quality, consistency and professionalism of documents and presentations.

5. Strategic Project and Follow-up Management

• Support selected strategic projects on behalf of the President, including project tracking, research, coordination and follow-up.
• Engage with the Greater China Management Team on regional and Group-level strategic projects.
• Coordinate cross-functional inputs and ensure timely completion of agreed deliverables.
• Identify potential risks, bottlenecks or misalignments in project execution and escalate when necessary.
• Maintain structured documentation of key projects, meeting outcomes and action plans.

Qualifications

• Bachelor’s degree or above in Business Administration, Economics, Finance, Industrial Engineering, Management, Strategy or related disciplines.

• Master’s degree, overseas education background, or combined business and engineering education is preferred.

• 5+ years of experience in management consulting, strategy, business analysis, corporate development, investment / M&A or project management.

• Consulting firm background is highly preferred; M&A, investment advisory or cross-border project experience is a strong advantage.

• Solid business analysis capability, including market research, industry analysis, competitor analysis and business case preparation.

• Experience in strategic planning, market entry, management reporting or executive-level decision support is preferred.

• Experience in preparing professional presentations, executive summaries, business reports, strategy documents or information memoranda is required.

• Prior exposure to China-Europe business environment, manufacturing, industrial technology, supply chain or B2B industries is preferred.

• Fluent Mandarin Chinese and English, both written and spoken.

• Able to prepare professional business documents, reports and presentations in English.

• Confident in communicating with senior stakeholders in a multicultural environment.

• Excellent MS Office skills, especially PowerPoint, Excel and Word.

• Proficient in using AI tools for research, document drafting, executive summaries, presentation refinement, translation and data interpretation.

• Able to critically evaluate AI-generated outputs and ensure accuracy, confidentiality, professionalism and business relevance.

• Strong structured thinking, problem-solving capability, business acumen and strategic sensitivity.

• Strong project management and follow-up skills; able to manage multiple priorities and drive tasks to closure.

• Strong stakeholder management capability; able to coordinate cross-functional, cross-cultural and senior-level stakeholders.

• Mature, reliable and highly professional, with strong discretion when handling confidential information.

• Proactive, accountable and learning-agile, with strong ownership and interest in business topics, strategy and organizational development.

• Resilient, adaptable and positive in a complex and fast-changing environment; willing to take this role as a career development opportunity.